Should You Add Surcharge to Clients Who Pay by Credit Card?

Legal expert Ken Kirschenbaum advises integrators to be careful about adding credit card surcharges.

Should You Add Surcharge to Clients Who Pay by Credit Card?

Instead of adding a surcharge to credit purchases, consider increasing your prices, then offering a discount to customers who pay with cash or checks.

More than ever, integrators likely find themselves engaged with clients who want to pay by credit card. It’s quick and easy for them, and you get paid right away. But that method of payment comes at a cost… literally.

Credit card surcharges range between 2 percent and 4 percent, depending on the type of card. For an integrator, that additional fee is right off the bottom line. But do you really want to add a line item credit card surcharge for clients…especially for large projects? It can look bad.

So what should dealers do?

“However you set it up, make sure it's very clear to the consumer and that consent is given.”

— Ken Kirschenbaum

“Accepting credit cards years ago was not the norm,” notes Ken Kirschenbaum, legal expert at Kirschenbaum & Kirschenbaum and legal columnist for CE Pro’s sister publication Security Sales & Integration.

He notes that many integrators now accept credit card payment, which is especially convenient for recurring fees for services like alarm monitoring, inspection plans, and service/maintenance agreements.

“The payment includes down payments, progress payments, final payment for installation, and then repeated payments for the continuing services. You should not be charging a 'surcharge,' 'processing fee' or 'convenience fee' without disclosing that fee and getting authorization.

“A convenience fee should correspond to the cost of processing the credit card. It can be expressed in terms of percentage of the charge or a fixed charge, or both. However you set it up, make sure it's very clear to the consumer and that consent is given,” he says.

Alternative: Offer 'Discount' for Paying by Check, Cash

Should integrators consider requiring their clients to pay the credit card fees? Kirschenbaum admits that cumulatively the monthly credit card fees can add up.

“Passing those charges on to the party making payment will net you a quantifiable amount each month. But how many subscribers won't pay by credit card because they don't want to incur the charge? How many of those subscribers will end up not paying at all? Until you can answer these questions I don't think you should impose surcharges,” he says.

Related: Can Integrators Force Employees to Pay for Vehicle Damage?

According to banking expert Thomas J. Aronica with Sky Bank Financial, any integrator who adds a credit card processing fee must have it clearly posted and explain it to the client at the point of purchase. Debit cards cannot be charged. He also advises dealers to make sure they know and comply with their individual state law in the matter.  

“A common alternative is called a “Cash Discount” program where you raise your rates by X percent (usually equal to your processing fee) and offer a discount for cash or check, but this is usually too disruptive for service businesses to implement,” says Aronica.

Moreover, 11 states — California, Colorado, Connecticut, Florida, Kansas, Maine, Massachusetts, New York, Oklahoma and Texas-and Puerto Rico — have laws that prohibit merchants from charging consumers with surcharges on credit card transactions

What do you do? Please share.

About the Author

Jason Knott
Jason Knott:

Jason Knott is Chief Content Officer for Emerald's Connected Brands. Jason has covered low-voltage electronics as an editor since 1990, serving as editor and publisher of Security Sales & Integration. He joined CE Pro in 2000 and serves as Editor-in-Chief of that brand. He served as chairman of the Security Industry Association’s Education Committee from 2000-2004 and sat on the board of that association from 1998-2002. He is also a former board member of the Alarm Industry Research and Educational Foundation. He has been a member of the CEDIA Business Working Group since 2010. Jason graduated from the University of Southern California.


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